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Privacy Policy

1 - Data Controller

THOT IT Solutions, located at 2 rue Jean Fischbach, L-3372 Leudelange, Luxembourg, registered under RCS Luxembourg B235586, VAT number LU31334868, with Business License (Autorisation d’établissement) number 10104520, and Legal Entity Identifier (LEI) 9845004B4655C85F0E11, is responsible for the processing of personal data collected and processed via this website.

For questions or concerns about this statement or your data, please contact our Data Protection Officer (DPO) at: dpo@thot-it.com.

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2 - Collection of Personal Data

The personal data collected includes:

  • Account Registration: Surname, first name, email address, and date of birth.

  • Cookies: Functional, analytical, and marketing cookies, which can be managed or disabled through browser settings.

For data processing activities related to Regcover, please refer directly to Regcover's Privacy Statement.

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3 - Purpose and Legal Basis of Data Use

Personal data collected is used to:

  • Provide and improve website services;

  • Manage and optimise website operations;

  • Detect and prevent fraud and security incidents;

  • Send marketing communications (with user consent).

The legal basis for processing includes user consent, compliance with legal obligations, and legitimate interests in website security and improvement.

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4 - Data Sharing with Third Parties

Personal data may be shared with third parties in the following scenarios:

  • With contracted service providers under strict confidentiality agreements;

  • In compliance with legal obligations or to respond to legal claims;

  • During corporate restructuring, merger, acquisition, or asset sale (affected parties will be informed before data transfer).

If data is transferred outside the European Union, THOT IT Solutions ensures appropriate safeguards, such as standard contractual clauses, are implemented.

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5 - Security and Data Protection Measures

THOT IT Solutions applies strict technical and organisational security measures, including encryption, access controls, regular security audits, and staff training, to protect personal data against unauthorised access, alteration, or destruction. Despite these measures, internet security cannot be fully guaranteed.

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6 - User Rights and Data Retention

Individuals have the following rights:

  • Access and Rectification: Request access to and correction of inaccurate data.

  • Data Erasure: Request deletion of personal data unless retention is required by law.

  • Restriction of Processing: Request to limit how data is processed.

  • Data Portability: Request transfer of data.

  • Objection: Object to processing based on legitimate interests.

  • Consent Withdrawal: Withdraw consent at any time.

To exercise these rights, please contact the DPO at dpo@thot-it.com. Verification of identity may be required.

Personal data is retained only as long as necessary for the stated purposes or as required by applicable laws.

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7 - Amendments to the Privacy Statement

THOT IT Solutions reserves the right to modify this Privacy Statement. This statement was last updated on 24/02/2025.

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